Privacy Policy

This privacy policy informs you about data processing by us and is, for example, available at https://www.pitch.com/privacy-policy.

Controller

Data controller is Pitch Software GmbH, Joachimstraße 7, 10119 Berlin/Germany, registered with the commercial register at local court of Charlottenburg under HRB 193605 B, represented by the managing director Christian Reber, phone: +49 (0) 30 9837 0206, email: hello@pitch.io, VAT-ID DE316292236 (“we/us” or “Pitch”).

We have appointed a data protection officer who can be reached at privacy@pitch.io.

Scope of Data Processing

Personal data are any information relating to an identified or identifiable natural person. Applicable legal provisions are in particular those of the regulation (EU) 2016/679 of the European Parliament and Council of 27 April 2016, repealing the directive 95/46/EC, on the protection of individuals with regard to the processing of personal data, on the free movement of such data (“General Data Protection Regulation”, GDPR) as well as in the Federal Data Protection Act (Bundesdatenschutzgesetz, BDSG) and the German Telemedia Act (Telemediengesetz, TMG).

We as well as our external service partners process your data for the purpose of providing the Website and services, including providing hard- and software through such external service partners. You provide data if this is necessary for the aforementioned purposes. For more information please refer to privacy@pitch.io.

In the event you refrain from providing such data you may face legal disadvantages, for example, limited or no possibility of using our Website or no answer to your email send to us.

Your Rights

In accordance with the statutory provisions, you as the data subject have the right to receive information about your data stored by us free of charge at any time.

In addition, you can assert your rights to correction, deletion or restriction of the processing or the right to object at any time. This also applies to your right to receive your data in a structured, current and machine-readable format or (if applicable) to request the transmission to another person responsible (data portability).

You may object to the processing of your personal data, if your personal data are processed for direct marketing purposes and/or on the basis of legitimate interests pursuant to Art. 6 (1) f GDPR insofar as there are reasons for this arising from your particular situation.

If you have provided us with your personal data on the basis of a consent, you could withdraw the consent at any time for the future.

To exercise these rights of access, rectification, cancellation or restriction of processing, right to object or right of data portability or your withdrawal of consent at any time to privacy@pitch.io.

You have also the right to lodge a complaint with a supervisory authority at your choice (for example: Berliner Beauftragte für Datenschutz und Informationsfreiheit https://www.datenschutz-berlin.de/kontakt.html). An overview of the Data Protection Authorities may be found here: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html or http://ec.europa.eu/newsroom/article29/item-detail.cfm?item_id=612080

Visiting the Website

We (or the webspace provider) collect data on each visit to our website pitch.com (“Website”) (so-called Server log files), which include:

Name of the Website visited, file, date and time of the visit, data amount transferred, information on a successful call, browser type as well as version, operating system of the user, referrer URL (the page visited before), IP address and the requesting provider

as well as the following, if a mobile end device is being used:

country code, language, name of device, name of operating system and version

We use these server log files only for statistical evaluations for the purpose of optimizing our services and in order to guarantee the stability and operational security of the Website. When personal data (such as the IP-address) are stored the legal basis for this is Art. 6 (1) c. GDPR or Art. 6 (1) f. GDPR based on our legitimate interest of quality assurance or TMG.

Contact

If you send us an e-mail or otherwise contact us, your details in this online form or request, including the contact data, name, email address and other data provided respectively, are processed by us in order to deal with your inquiry or to be able to contact you at a later time for follow up questions. These data are processed only on the basis of your consent (legal basis Art. 6 (1) a. GDPR) or on the basis of an initiating or existing business relationship with us (legal basis Art. 6 (1) b. GDPR or TMG).

Newsletter

In our newsletter we inform you about our services and products also described on our Website.

When registering for the newsletter, you have to provide an email address. This email address will be transmitted to and stored by us (or a provider as specified below). After registration, the user will receive an email to confirm the registration (“double opt-in”). Via clicking the registration link you have given your consent to the processing of your personal data for receiving our newsletter and we may process such data accordingly. In case of registration for the newsletter we (or our provider as specified below) also store the IP address, the device name, the mail provider as well as the user's first and last name and the date of registration.

We use the mail provider “Mailchimp” by Rocket Science Group LLC, 675 Ponce De Leon Ave NE, Suite 5000, Atlanta, GA 30308, USA who receives and processes on our behalf the data necessary for the mailing, in particular email address, IP address, device name. These data are processed on servers in the USA. Mailchimp is a service with which the dispatch of emails can be organized and analyzed. With the help of Mailchimp we can analyze our emails. When you open an email sent with Mailchimp, a file contained in the email (so-called web beacon) connects to the Mailchimp servers in the USA. This allows you to determine whether a message has been opened and which links have been clicked on. In addition, technical information is recorded (e.g. time of registration, IP address, browser type and operating system). This information cannot be assigned to the respective email recipient. They are used exclusively for statistical analysis of our emails. The results of these analyses can be used to better adapt future emails to the interests of the recipients. Mailchimp is certified according to “privacy shield”. The “privacy shield” is an agreement between the European Union (EU) and the USA to ensure compliance with European data protection standards in the USA. For more information please refer to https://mailchimp.com/legal/privacy/.

The data processing for sending and analyzing our newsletters as described above is based on your consent (Art. 6 (1) f. GDPR) and/or on Art. 6 (1) f. GDPR with our legitimate interest of quality assurance and marketing.

OPT-OUT: If you do not want to receive any newsletters by us in the future and/or wish to object to the analysis of your data through such newsletters please use the “unsubscribe” link contained in each newsletter or send us an email to privacy@pitch.io.

Cookies

Our Website partly uses so-called cookies. Cookies do not cause any harm to your device and do not contain any viruses. Cookies serve the purpose of making our service more user-friendly, more effective and safer. Cookies are small text files which are stored on your device and in your browser.

Most of the cookies we use are so-called session cookies. After the end of the session these cookies will be deleted automatically. The session cookies are used in order to associate successive page requests with the individual users, who at the same time access our Website. Other cookies will be stored on your device until you delete them. These cookies enable us to recognize your browser during your next visit.

OPT-OUT: You can adjust your browser to notify you, before you receive a cookie or to decide to accept cookies on a case-by-case basis, to completely or partly exclude all incoming cookies and to activate the deletion of cookies automatically when the browser is closed. You may manage many online advertisement cookies provided by companies via the American web page http://www.aboutads.info/choices/ or the web page of the European Union http://www.youronlinechoices.com/uk/your-ad-choices/. We would like to inform you that the usage and especially the convenience of usage without using any cookies may be limited.

In the event personal data are processed such processing is based on Art. 6 (1) f. GDPR with the legitimate interest of quality assurance.

Google Analytics

The service offered here uses Google Analytics a web analytics tool offered by Google LLC, Mountain View, CA, USA (“Google“). This analysis service uses so-called “cookies”. For analysis, text files will be stored on your device. The information stored in the corresponding files about the use of this website are generally transmitted and stored in Google server in the USA. As the IP anonymization is active on this Website, your IP address will be shortened by Google within the member states of the European Union (EU). This information will be used to evaluate your use of the services offered here and enable the operator of this website to analyze your website activity and provide other services associated with the website service. The IP address transmitted from your browser, as part of Google Analytics will not be merged with other data from Google.

OPT-OUT: Adjusting the settings of your browser Platform can prevent the use of cookies. In this case, it may be possible that the functions of the service offered here cannot be used in its entirety. Furthermore, it is possible to prevent the acquisition and processing of data generated by the “cookies” in relation to the use of this website, by downloading and installing the browser plugin available at the following link: http://tools.google.com/dlpage/gaopTermst?hl=de

We point out that an automated decision making (“profiling”) can take place when integrating Google and an existing Google account. OPT-OUT: https://adssettings.google.com/authenticated

Google LLC, USA is certified according to the EU-US agreement “privacy shield”. The “privacy shield” is an agreement between the European Union (EU) and the USA to ensure compliance with European data protection standards in the USA.

Google Fonts

Our Website uses the “Google Fonts” service of Google LLC, Mountain View, CA, USA to integrate and display text on the Website. For this purpose Google may process your data (including the IP address) on servers located in the USA.

When the IP address is processed this is based on our legitimate interests of technical functionality of the Website based on Art. 6 (1) f. GDPR or TMG.

Google LLC is certified according to the “Privacy Shield” agreement between the European Union and the USA and guarantees compliance with applicable European data protection regulations (see: https://www.privacyshield.gov/). You can also find more information in Google's privacy policy: services.google.com/sitestats/en.html

Google Tag Manager

Our Website uses the Google Tag Manager by by Google LLC, Mountain View, CA, USA. Google Tag Manager is a solution that allows marketers to manage website tags through a single interface. The tool Google Tag Manager itself (which implements the tags) is a cookieless domain and does not collect any personal data. The tool triggers other tags, which in turn may collect data. Google Tag Manager does not access this data. If deactivation has been made at the domain or cookie level, it will remain in effect for all tracking tags implemented with Google Tag Manager. You can also find more information in Google's privacy policy: services.google.com/sitestats/en.html

Grammarly

Our Website uses the “Grammarly” service of Grammarly Inc., San Francisco, CA, USA to provide spell-checking services, e.g. for replying to contact requests. For this purpose Grammarly Inc. may process your data (including the IP address) on servers located in the USA.

When the IP address is processed this is based on our legitimate interests of technical functionality of the Website based on Art. 6 (1) f. GDPR or TMG.

Grammarly Inc. is certified according to the “Privacy Shield” agreement between the European Union and the USA and guarantees compliance with applicable European data protection regulations (see: https://www.privacyshield.gov/). You can also find more information in Grammarly's privacy policy: https://www.grammarly.com/privacy-policy

AddThis

On our Website we use plugins of the service AddThis, which is operated by AddThis, LLC, 1595 Spring Hill Rd, Suite 300, Vienna, VA 22182, USA (“AddThis”). AddThis provides tools for creating and designing websites (www.addthis.com) that make it easier for website visitors to share the current page with other internet users via email or social networks. AddThis also provides tools for website operators to help them analyze and improve the use of their own website or to enable a direct user approach. AddThis also uses cookies and web beacons (small graphics, ‘tracking pixels’ that allow log file recording and analysis). If you are using an AddThis plugin, your internet browser will establish a direct connection to the servers of AddThis and, if applicable, the selected social network. The generated data (such as time of use or browser language) is transferred to AddThis and processed there. When you submit content from our website to social networks, a link may be established between your visit to the website and your user profile on that social network. For more information about AddThis's data processing and privacy practices, please refer to http://www.addthis.com/privacy/privacy-policy. By using the AddThis plugin you agree to the data processing by AddThis.

OPT-OUT: You can object to the data collection and storage by AddThis at any time with effect for the future by setting a so-called Opt-Out Cookie. Please refer to http://www.addthis.com/privacy/opt-out.

Integration of Services by Third Parties

When using this online service, contents of third parties, like for instance, links to Instagram, YouTube videos, map material provided by Google Map, RSS feeds or graphics are integrated from other websites. This always requires that the providers of this content (“Third Party Providers“) use the IP address. Without this IP address these Third Party Providers would not be able to send the content to your browser. Consequently, the IP address is required in order to display the content. We make every effort to only use such content by Third Party Providers which use the IP address for the delivery of content only.

Such data are used in order to guarantee the stability and operational security of the websites of the Third Party Providers as well as for the purpose of optimizing our services via quality assurance. If the IP address is stored such processing is based on Art. 6 (1) b., c. DSGVO, Art. 6 (1) f. GDPR with the legitimate interest of quality assurance or TMG.

In the event of displayed content by Third Party Providers your data may be processed outside the EU.

Careers Section on our Website

We will also process your data through the careers section of the Website. Such data may include name, email, address and telephone number, gender, your career history, qualifications, country of residence, language skills and any other personal information you include in your interactions with us. We may also ask for additional information to assist us with our recruitment process and in the event you are offered a job an example would be date of birth, work documents. You may also share details of other people with us; for example, if somebody else referred the job to you (someone you know at Pitch or otherwise). In those circumstances, you will need to check with that person that they are happy for you to share their personal information with us, and for us to use it in accordance with this privacy policy.

We process your personal data for fulfilling our contractual or pre contractual obligations (based on Art. 6 (1) b. GDPR) or – as applicable – for the purpose of the employment relationship with you (Section 26 BDSG), in particular, we use your data:

To get in touch with you, communicate with you, update you and to facilitate your application,

To offer an online-application system that is connected to our website,

To respond to your questions or concerns,

To carry out vetting of staff members (where required); this may involve our collection and use of sensitive personal information including information obtained from criminal background checks about offences or alleged offences and information relating to any proceedings for offences committed or allegedly committed,

When necessary and for the purposes of our legitimate interests to maintain adequate records, we may collect and handle information related to medical information, ethnic origin or criminal records,

To assist in any disputes, claims or investigations relating to your application, or

To comply with our legal, regulatory and professional obligations.

We may also use your data with your explicit consent (based on Art. 6 (1) a. GDPR or Section 26 BDSG), for example to keep you informed about other opportunities if you wish us to do so. If you do not provide your personal data, you may face certain disadvantages, for example we will not be able to provide you with in our recruiting processes or keep you informed about future opportunities.

We also use third party service providers for processing your career data. A list of the data processors processing data (outside the EU) and corresponding information is available by request via email to privacy@pitch.io.

With your explicit consent, we will keep your information in case any other opportunities become available which you might be interested in; we will only keep your information for a limited period and your details will be deleted on a general basis after 12 months of inactivity on your account latest. You may withdraw such consent with effect for the future at any time via email to privacy@pitch.io.

Data Processing by Third Parties / Data Processing outside the EU

We may use third party service providers that process your data for the purposes named in this privacy policy. We process your personal data by using third party providers in the EU and the USA, whereas data protection standards applicable in the EU are ensured. A list of the data processors processing data outside the EU and corresponding information is available by request via email to privacy@pitch.io.

Storing and Deleting Data

The data are deleted if you withdraw your consent and/or such data are no longer necessary for the purpose of processing. The log files and IP addresses of website visitors, which we process as described above, are deleted within 30 days. Data are also stored as set forth in this privacy policy. Furthermore, we store your data if we are obliged to do so in accordance with legal retention periods (e.g. German Commercial Code (HGB) or German Fiscal Code (AO)).

Profiling and automated decision making

We do not use automated decision-making including profiling when processing data concerning our Website or Platform except as set forth herein. However, our third party providers may carry out such profiling in individual cases. We will inform you about such fact if possible.

Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.

You have the right not to be subject to a decision based solely on automated processing, including profiling, which has legal effect on you or substantially impairs you in a similar manner.

Data Security

For a best possible security of user data our service through the Website is provided via a secured SSL connection between your server and the browser. That means that the data shall be transferred in encrypted form.

Questions?

For further information you may contact us any time, for example via email to privacy@pitch.io.